Internal groups (students and staff) at HKU's Centre for Sports and Exercise (CSE) must obtain approval from their respective authorities and register with both CCSO and CSE annually. Specific procedures are outlined for student and staff groups. A detailed policy document on booking quotas is available. Booking can be done via the HKU portal, while guest entries require an online form submission at least 3 working days in advance. Special booking forms must be submitted at least 4 weeks before using larger venues like the Athletics Track & Field. Each registered group gets 8 hours of special bookings yearly.
External groups, particularly schools, are welcome to book CSE facilities, especially during non-peak hours. Bookings can be made up to 3 weeks prior; earlier bookings may incur surcharges. First-time hirers should contact the booking officer for inquiry and facility information. Returning hirers can check availability and use the online booking system. Approval for external bookings is given on a case-by-case basis and may involve surcharges for specific requests. A package price may apply for mega-events.