The response letter confirms the employee's employment dates, final position, and salary. It also indicates whether the employee is eligible for rehire. The company's policy is to provide only this standard information in all reference requests, to avoid any negative interpretation.
The company explicitly states that it only releases standard employment information, clarifying that this policy is not meant to reflect negatively on the employee.
The template allows for flexibility in stating whether the employee is or isn't eligible for rehire, depending on company policy and individual circumstances.
The letter follows a standard business format, including a salutation, body, and closing.
To Whom It May Concern:
[Employee Name] was employed with [Company Name] from [hire date] to [term date]. The final position held was [job title] and final salary was [salary].
[Employee Name] [is/is not] eligible for rehire with our company.
Please note that [Company Name] has adopted a policy to release the standard information listed above for all reference requests. This is not intended to reflect negatively on this employee.
Sincerely,
Human Resources Representative
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